Services

Commercial Property Management Services

At IPS, we provide a variety of commercial property management services in addition to our selection of Massachusetts commercial real estate listings.

Customer Service

• Receptionist available during business hours
• Emergency service available 24 hours a day
• Email accessibility for all nonemergency communications
• Trained, experienced Commercial Property Managers
• Experienced Financial Processors
• Experienced Commercial Leasing Agents

Marketing and Leasing

• Coordinate commercial lease renewal preparation as needed
• Coordinate commercial lease preparation as needed

Financial Management

• Utilize bank lockbox system to ensure integrity of funds
• Provide payment coupons and window envelopes
• Distribute accounts payable
• Generate monthly financial statements
• Delinquency coordination with legal counsel, if necessary
• Manage lease escalations and recovery
• Yearly reconciliation of all tenant leases
• Develop annual operating budgets
• Common Area Maintenance Reconciliation

Property Construction & Maintenance

• Handle all repair requests
• Obtain bids and negotiate contracts
• Inspect and supervise all contract work in accordance with job speculations
• Initiate preventative maintenance programs
• Negotiate and manage service contracts
• Online generated work orders
• Monitor and assist in tenant improvements and fixups
• Perform regular property inspections and evaluations

Monthly Reporting Package

Your Commercial Property Manager will prepare and facilitate the distribution of a monthly reporting package to all owners or Board Members, which may include:

• Full financial statements
• Copies of bids and correspondence
• Complete rent roll
• Copies of leases and renewals
• Report on accounts receivables and payables
• Cash flow reports